What a goods-spec tool actually does.
Excel fills every cell. A chatbot invents a number. Service-proposal tools write prose. Orbid writes proven cells into the original goods spreadsheet — or leaves them blank.
Excel completes cells. General LLMs invent numbers. Service-proposal tools write prose. Orbid writes proven goods-spec cells into the original file — or leaves them blank.
- Excel — fills every cell, no proof gate
- General LLMs — prose without catalog truth
- Proposal tools — volume prose, not cell write-back
What a goods-spec tool actually does.
Excel fills every cell. A chatbot invents a number. Service-proposal tools write prose. Orbid writes proven cells into the original goods spreadsheet — or leaves them blank.
| Capability | OrbidProven cells or blank | Excel / sheetsFills every cell | General LLMsInvents a number | GovDash-classWrites service prose | VamstarWorth-chasing intel |
|---|---|---|---|---|---|
| Catalog / SKU matchLine-level product fit vs free text | Semantic catalog match | Manual | No catalog truth | Prose, not SKU cells | Intel, not fill |
| Proven-cell write-backCatalog evidence on the cell; blank if unproven | Write proven cells; blank if unproven | Fills every cell | Invents a number | Writes service prose | Does not fill the file |
| Buyer-template exportTheir XLSX / form filled | Original file back | You are the template | Copy-paste | Proposal document | N/A core |
| Job splitWhat the product is for | Fill cells. Not go/no-go. | Anyone | Anyone | Service-proposal volume | Worth-chasing intel |
Loopio-class RFP tools write prose — secondary to this split. Healthcare equipment is the first industry, not the company. Loopio on healthcare-equipment desks stays on that industry URL.
Common questions.
01We're currently using spreadsheets. How hard is it to switch?
Most teams are live within a single business day. Upload your existing XLSX — the platform normalizes columns, maps SKUs, and runs the first match automatically.
02Can we migrate data from our current RFP tool?
Yes. We support bulk import from all major RFP platforms and CRM systems. Our onboarding team handles the migration — historical tenders, product catalogs, and award records.
03What systems does Orbid integrate with?
The platform connects to SAP, Oracle, Salesforce, and most ERP/CRM systems via REST API and webhooks. We also support SFTP and native Slack integration.
04What does Orbid check before it writes a cell?
A cell is written only with catalog evidence. If we cannot prove it, it stays blank. Sector regimes (FDA, EU MDR, and peers) are evidence on a healthcare-equipment desk — see /industries/medtech. They are not the company product.
05Which languages are supported?
The matching engine operates at full parity across seven languages: English, German, French, Spanish, Italian, Portuguese, and Arabic.
06Can Orbid be self-hosted?
Yes, on the Enterprise plan. We support deployment in your own cloud or on-premise infrastructure. Data residency options include EU, US, and APAC regions.
07What is Orbid?
Orbid fills the spec spreadsheet the buyer sent you. We match your catalog to their rows and write only the cells we can prove. The rest stay blank. We don’t write service proposals or construction bids, and we don’t replace your regulatory or legal sign-off. Healthcare equipment is where we start — not the whole company.
08How does catalog matching work?
Orbid matches each required cell to a product you sell. Unit conversions, synonym graphs, and numerical boundaries are resolved against the catalog. Every written cell has source evidence. Published speed/accuracy figures are internal benchmarks — validate on your files.
09What file formats does Orbid support?
XLSX, CSV, and PDF. Multi-tab spreadsheets, merged cells, locked buyer workbooks. We work in the sheet they sent — not a new document.
10Does Orbid replace regulatory or legal sign-off?
No. Orbid writes proven cells and leaves the rest blank. Regulatory, legal, and commercial sign-off stay with your team. SOC 2 Type II, AES-256, GDPR. Customer files are not used to train models. Sector evidence (FDA / EU MDR and peers) lives on the healthcare equipment industry page.
Bring their
spreadsheet.
Book a demo. We run the file they sent you and show which cells we fill, which we leave blank, and why.